HIV Glasgow 2020

5-8 October 2020 - Virtual Congress

ADVICE FOR NAVIGATING HIV GLASGOW ONLINE

Dr Nneka Nwokolo, Senior Global Medical Director, ViiV Healthcare shared her perspective HIV Glasgow 2020 virtual conference

This was the third large International HIV congress this year to “go virtual”. The learnings and insight from previous events have been used by the organisers of HIV Glasgow to help develop plans for this conference and its virtual platform.
 

HIV Glasgow took place from the 5-8th October 2020. The conference run as a single stream, starting at 11am UK time and closing at 6pm over the 4 days. As there were no events running concurrently, the number of abstracts accepted for oral presentation were reduced, however there was a sizeable ePoster area within the congress’s virtual platform, with the ability to add slides with audio commentary.
 

Q1: How do I navigate the virtual conference hall?
 

As a registered delegate, the lobby was your first stop when you entered the conference website, much like you would at a face-to-face conference. From here, you could watch the live session, see what’s happening next and view the full conference agenda.

Screenshot of HIV Glasgow conference lobby webpage

When you clicked on a session, you were taken to the virtual auditorium. Those of us who are familiar with HIV Glasgow were able to recognise the image of the famous Clyde Auditorium in the background where all the sessions took place.

Screenshot of HIV Glasgow conference virtual auditorium webpage

Click on the “join current session” icon and you will be taken to the oral presentation. You will be able to see and hear the presenter and view the presentation slides via the player page (see below).

Screenshot of HIV Glasgow conference oral presentation page

In the virtual conference hall, almost all of the conference sponsors have a virtual exhibitor booth for you to interact with, just as you would at a face-to-face conference. Here you were able to find product information, when oral abstracts or symposiums were presented and details of any events happening in and around the main conference programme.


At our virtual booth, you were able to request a “virtual coffee” with a member of our sales representatives or medical affairs team as well as learn about our events and the abstracts that were presented at the conference.

 

Q2. I can’t attend a live session, am I able to watch it later?

If you were unable to join a live session, all presentations were available to watch again on-demand. To access the content, simply select ‘On Demand’ from the navigation bar at the bottom of the player page.
 

Q3. What are the opportunities available to find out more about the data and discuss it after / during the conference?

One of the things I enjoy most about conferences is having in-depth discussions with my peers about the data presented over a coffee at the many exhibitor booths. I also enjoy having a good chat with the author of an interesting poster within the exhibition hall. Unfortunately, we are living in a COVID world and this is not possible at present. However, to help us connect, you were able to create a site profile (photo optional) and visit the networking area where you posted questions and chat one-to-one with other delegates and speakers.

There is a Q&A function on the conference platform. During the symposia, you were able to post any questions, comments or points for discussion to the presentation panel in real time. This functionality was also be available for selected scientific sessions. You can access this function via the Q&A button on the navigation bar of the player page.

To give you an opportunity to delve deeper into our data and field any questions you may have, ViiV Healthcare hosted the Meet the Expert sessions throughout the congress.*

*Please note these sessions were open to Healthcare Professionals only.

Screenshot of HIV Glasgow conference Scientific posters page

From the lobby page or any of the conference pages, you can click on the posters link at the top of the page and be taken to the Exhibition & Posters Hall to browse the ePosters and visit the exhibitor booths. As well as including slides to allow you to take a closer look, the ePosters may also have audio of the author explaining the data. There was also the option for delegates to post questions directly to the authors, who replied if you had given consent to be contacted.


Q4. Are there any other sources of information or resources available?
 

At the virtual exhibitor booths you found product information, timings for oral abstracts or symposia and information about events happening in and around the main conference programme.
 

Another great way to stay up to date with what is happening is by using the conference hashtag #HIVGLASGOW on social media. See what some of our leading researchers and scientists are posting and maybe share what you found interesting. Don’t forget the hashtag!
 

ViiV Healthcare covered HIV Glasgow across our social media channels.
 

*Please note the images used in this article are for illustrative purposes only and reflect the HIV Glasgow Virtual Meeting platform as of the 24th August 2020. Final updates to the platform are currently being made.